Why Does a Gap Analysis Matter?

If you don’t mind putting in the work to complete certification forms, it doesn’t seem like much.

Gap analysis is crucial because it will show you where your business is lacking to meet the requirements for ISO.

To find out what your business is doing to meet ISO standards, you should do a gap study first.

A gap study can help:

  • Save time
  • Save money
  • Focus your energy
  • Restrict your goals

Your business can save valuable hours with a gap analysis. Instead of wasting your time navigating through confusing paperwork blindly, and not knowing if your business qualifies for ISO 9001 certification, use a gap analysis to identify the best place to begin.

save time – find out what areas of your company are lacking and improve them before you become overwhelmed by paperwork.

In the long term, a gap assessment can save your business cash. Yes, you may need to pay a professional to conduct the analysis. You can also purchase a gap checklist. A gap analysis will not only save you time but will also be less expensive.

Jumping into a pile of paperwork without properly preparing is only going to lead to frustration, confusion, and wasted time for those who were given the task. This can lead to time lost that can be spent on more productive and valuable projects.


Utilizing a Gap Analy Checklist

Our gap analysis checklist aligns with ISO 9001.2015. This gap analysis must be conducted in compliance with the standard.

The gap analysis instrument is divided into seven sections. They reflect ISO 9001-2015. Part A (and Part B) are two of the gaps analysis tools. They provide a structured framework for evaluating the current status of a QMS about fulfilling the ISO 9001 provisions.

Part A contains the gap assessment checklist. This is aligned and provides notes and comments to assist users.

Part B consists of the gap analysis findings. This list details the gaps and proposes remedial measures that will close those gaps. The Action Plan is then created from the results.


1 Assigning responsibilities

Who did you choose to conduct the gap assessment? As auditing skills and project management are extremely beneficial, this person could also be the Management Representative.

You can do a gap assessment even if you have less auditing knowledge.

To conduct an effective analysis, those performing gap analyses must be objective, open-minded, and able to listen. Before you perform the gap assessment, ensure that your auditors are properly trained on ISO 9001.


2 Create or purchase a gap analysis checklist

The next step is to buy or create an analysis checklist.

A ISO 9001 gap analysis checklist will identify the requirements to be certified.

A checklist can help you stay organized and focus on what is required to obtain ISO 9001 certification. A checklist can help guide you through the requirements of the ISO 9001 certificate. There are two ways you can get a gap checklist: make your own or get one professionally written.


3 Scheduling of the Gap Analysis

Now that you have completed all of the preparatory steps, choose a date and time for the analysis. Make sure you let your employees know the date/time for the gap analysis, especially when you have hired a professional.

Before the gap analysis cycles begin, the audit schedule must be approved by your organization’s management. You must keep track of any auditor or timing changes.


4 What to do for a Gap Analysis

Assume that you have already done most of what ISO requires. Many people make the mistake of talking about the high cost to implement management systems.

If you do it right and are well-versed in the standards, then the implementation should not pose a problem because 75% already exists. Here are some first review tasks:

Compare actual performance against external standards, regulations codes of practices, guidelines, and codes of ethics

Analyze existing management practices

Comparing actual operations and internal policies and processes

Identify policies that govern external contracts with services and suppliers

Take the time to gather the opinions of both external and internal interested parties

Check if and how other internal systems may affect or help QMS performance

If you’ve decided to do the gap assessment yourself, you should still inform your employees. This will make sure that they know when the analysis will be conducted.


5 – Reviewing and Reporting the Findings

After the gap analysis is completed, review the results. You will be able to identify what is lacking and what is already meeting the requirements.

This is where you’ll use your notes from the last step! Keep track of your notes and explain why you think a process should be modified.

You or the consultant may use these notes as a starting point to create a list of steps that can be taken to improve quality management.